Those responsible for a company's timetable, whether small or large, perform a job that, although little recognised, is fundamental to the internal organisation and smooth running of the business, especially when they use a time management programme to optimise this process.
It's true - making timetables is a real headache. But... what if we told you that this pain could disappear more quickly than you think, freeing you and your team up for more productive tasks?
As in many areas of business management, technology is on your side, offering you various time management programmes capable of automating and simplifying the organisation of your employees' work schedules.
What do the best time management programmes offer?
The best time management software can transform the way you manage time in your company. And as they've been saying for a long time, "time is money".
The most advanced solutions available today allow you to:
- Scheduling and planning timetablesdefining shifts, days off and holidays;
- List tasksorganisation by priority with progress monitoring;
- Create notificationsalerts for deadlines and tasks;
- Fostering integrationConnecting to work platforms, calendars and e-mails;
- Monitoring attendancewith GPS, time recording and digital time clock;
- Managing projectssetting deadlines, tasks and targets;
- Produce detailed reports: analysing performance and productivity.
How to choose the right time management programme for your team?
If you're considering implementing one of these programmes, there are a number of factors you should evaluate to ensure the best choice for your company.
Specific company needs
Before choosing, answer questions such as:
- How big is the company?
- What kind of work do you do?
- Is the labour regime face-to-face, remote or hybrid?
Features included
Not all software has the same functionalities. Look for solutions that include them:
- Automatic scheduling;
- Shift organisation;
- Notifications;
- Reports;
- Integration with payroll software;
- Productivity monitoring.
Ease of use
Opt for tools intuitive and simpleand do not require long learning curves.
Personalisation
Check that the software can be adapted to the particularities of your business - this can make all the difference to the tool's efficiency.
Integration with other applications
The best time management solutions allow you to connect directly with other business platforms you already use.
Price
Compare prices, check for plans that are adjustable to the size of your company and evaluate the return on investment.
Legal compliance
Ensure that the chosen solution respects labour legislation and the rules of data protection in force.
Additional tips for making the right choice
In addition to the criteria already mentioned, consider these suggestions to ensure an informed decision:
- Try trial versions to evaluate how the tool actually works;
- Read ratings and reviews of companies already using these solutions;
- Favour scalable toolsThe company has the capacity to keep up with the growth of the business;
- Invest in team buildingto ensure maximum use of the functionalities.
Benefits of implementing a time management programme in your company
Adopting a time management programme has clear advantages, starting with the control of operating costs. Automating time management reduces overtime and improves resource allocation.
Other benefits include:
- Increased productivitywith automated manual tasks and more effective planning;
- More flexible working hourscontributing to the well-being of employees;
- Improving the working environment and conflict reduction, thanks to the balance between personal and professional life;
- Easy access to HR datasuch as attendance, holidays and salary processing;
- Simpler legal compliancereducing the risk of non-compliance with labour legislation.
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